• No. 1 for Social Netball in Gloucestershire

Privacy Policy

This Privacy Policy (updated 24 May 2018) has been produced to make everyone aware of how we collect, process, use and store your personal information. Under current GDPR these are the key principals which Netball Fun League have to follow when processing personal data:
• Data is used lawfully, fairly and in a transparent way
• Collected only for valid reasons explained to you
• Accurate and kept up to date
• Kept only as long as necessary
• Is kept securely

HOW WE COLLECT YOUR INFORMATION

We may collect your personal data in the following ways:
a) Directly from you, when you use the “Contact Us” form on our website, when you fill in the “Registration Form” on our website and subsequently join and take part in a Netball Fun League, when you interact with us during your time as a member of a team via email or sign up for any “Sessions/Classes” that we may run
b) From someone else who may have purchased a “Session/Class” on your behalf via our website

WHAT WE COLLECT

We may collect the following types of personal data about you:
a) Contact and communications information including your contact details (including name, gender, email address, telephone number and postal address)
b) Records of your interactions with us such as telephone conversations, emails
c) Records of any “Sessions/Classes” you may have attended that were hosted by us

WHY WE COLLECT, HOW WE USE YOUR PERSONAL DATA

We will only collect personal data that we need in order to successfully provide you with a service. We may use your personal data for the following purposes:
a) To administer your membership with us, informing you of your fixtures
b) Manage our relationship with you via email in matters such as dealing with queries regarding payments, fixtures, complaints, events, classes/sessions
c) Inform you via email and/or SMS regarding information such as change of venue, fixture or class/session cancellation
d) Inform you when registrations are open for a new season

SHARING DATA

We do not sell your private information to any third party
a) Personal data will only be shared by Netball Fun League employees for the purposes of administering your membership with us or providing “classes” or “sessions” purchased from via our website
b) A Team Organiser can view and control their own team’s personal information via the website “Members Login” portal (with their own password), a Team Member can only view and control their own data via the website “Members Login” portal (with their own password)

HOW LONG YOUR INFORMATION IS KEPT

The duration for which we retain your personal information is for as long as is necessary for each purpose we use it for. Most personal information will be kept for as long as you are actively a member of a current/playing team in one of our leagues or if you are attending a class or session purchased from our website. For most information this means for a period of six years after your last interaction with us (for accounting, tax reporting and record-keeping purposes). In addition to this your personal information may be retained for legal purposes in accordance with the usual commercial practice and regulatory requirements.

SECURITY – HOW WE KEEP YOUR INFORMATION SAFE

We take the security of all personal information collected very seriously. We have appropriate physical, technical & organisational procedures in place:
a) Our database is protected by the appropriate encryption required to ensure it’s safety. Data is stored on encrypted drives protected by fingerprint scanning
b) Our website is delivered to users via Hypertext Transfer Protocol Secure (HTTPS). HTTPS enables encrypted communication and secure connections between the user and the primary web server
c) Internal IT/computer systems are all password protected and internal drives are encrypted. Employees are trained in order to ensure they fully understand the importance of GDPR
d) Should a data breach be detected, this information should be reported to you and the appropriate regulator within 72 hours of becoming aware of the breach, where feasible

COOKIES

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at: www.allaboutcookies.org

Google Analytics
We use Google Analytics to help us understand how our website is being used and ultimately for us to improve it

FINANCIAL DATA/PAYMENTS

We will not store or collect your payment card details. That information is provided directly to our third-party payment gateway which is STRIPE whose use of your personal information is governed by their Privacy Policy. Their Privacy Policy can be viewed at https://stripe.com/us/privacy

As we do not store or collect any payment details you will be required to re-enter your payment details every time you make payments or book classes/sessions

LINKS TO OTHER WEBSITES

Our website may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services

YOUR RIGHTS – PERSONAL INFORMATION

Under certain circumstances, by law you have the following rights to:
a) Request a copy of the personal data that we hold about you
b) Access and amend your personal data (each person can access this via their account via the Members Login page)
c) Request the erasure of your personal data in certain limited circumstances (see below)
d) Object to our processing of your personal data
e) Request the transfer of your personal data to another party

Please note that we may ask you to verify your identity before responding to such requests. The above rights are not absolute, we may be entitled to refuse requests where there are exceptions. Once we have all the information necessary to respond to your request we’ll provide your information to you within one month. This timeframe may be extended by up to two months if your request is particularly complex.

UPDATING THIS POLICY

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

CONTACTING US

If you have any queries regarding this privacy policy or how we process your personal data please only contact us via the “Contact Us” page on our website: https://www.netballfunleague.co.uk/contact/

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  • JOINING AS AN INDIVIDUAL

    On clicking the button below you will be taken to our main Individual Registration page. Here, please fill in all the required information. Tell us your preferred netball positions, skill level and the day / venue you wish to play at. Your registration will then be processed (please allow a few days) and you will be contacted by someone at Netball Fun League with all the details.

    Being Part of a Team

    Once you join a team, the Team Organiser will add your email address and contact details to the teams’ online profile. Please refer to the “Registration Process Guide – Part 2” on previous page. If you join as a permanent member of a team you will then be bound by the normal stipulations of a Netball Fun League Team playing in one of our social netball leagues. For more information on this please visit the “Members / Support” links in the main website navigation.

    Be a Ringer

    From time to time teams may struggle for players, sickness, unavailability etc. To assist with this Netball Fun League has dedicated “Ringers Groups” where teams can post an appeal for a player/which position/how much/venue etc. If you are playing for a team you can request to join our “Ringers Group” check out the “Finding Players” link in “Members / Support” links in the main website navigation.

  • YOUR COMMITMENT AS A REGISTERED TEAM IN A LEAGUE

    1. Committing to the Whole Season

    Registering a team and joining a Netball Fun League involves committing to the whole season. If you are unable to complete the season for whatever reason, you are still liable for the match fees until a replacement team is found.

    2. Conceding Matches

    If a team cannot find enough players for a particular match and have to concede, then they will be charged the match fees of £26.95 and the game is conceded 15 – 0. If a conceding team gives less than 24 hours’ notice, they will charged the oppositions match fees in addition to their own match fees. A team may only concede one match in any one season at Netball Fun League, and will incur a £30 fine if they concede more than one in a season. Don’t worry, we have some great ways to find substitute players if need be.

    3. Cup Final Night

    At the end of every season the final fixture is a Netball Fun League Cup Final Night. As a registered team, you are committed to attending and taking part in this. The Cup Final Night is like a mini-tournament in which all teams in your division play against each other for ‘The Cup’. It is also the time when League Winners, Runners Up and Player of the Season awards are given out. Read all about Cup Final nights here

    A copy of the Netball Fun League Terms and Conditions can be found here